Writing Polite Rejection Formal Letter To Client

One of the most tough things is to do in life is to say NO to someone. A formal rejection letter is a communication business, companies, or organizations write to refuse a bid. The letter is written to communicate to be sorry that the company didn’t meet the set guidelines or to inform them that the project was awarded to a competitor. Writing the letter requires the right language, manner, and format. This is the sample of rejection letter for which a candidate whom you’d like to hire in your company. To answer this problem, we are going to make a guide to forming a polite rejection letter.

Dear John Smith,

Good day!

On behalf of XYZ Corp, we extend our sincerest gratitude for contacting us to provide you with our services. Our whole team is very flattered that you and your company have reposed trust and confidence in our company. 

Our team has carefully reviewed the stipulations of the project and we fear that despite your confidence in the quality of our services, we do not have the ability to complete the project according to your standards and therefore, politely and humbly, decline to take up the project. We will keep exploring future opportunities.

We wish you all the best!


Sarah Jones

HR ManagerXYZ Corp

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