5+ Free Professional Thank You Letter Templates

Expressing gratitude is a necessity for a great employee-boss, entrepreneurs – clients relation. A sincerely written thanks letter, will not only assure your employees about your satisfaction and appreciation of their work, but also leave a positive impact on them.

What is a professional thank you letter?

A professional thank letter is written to appreciate and express gratitude for the employee’s efforts and help after the successful completion of a project, signing of a contract, etc. It is also a great way to maintain contact with someone in your network.


  • Say a heartfelt thank you through your words.
  • Give specifics as to why you are writing the letter. Tell them what you appreciate.
  • Use a polite and calm tone.
  • Go through the letter format twice or thrice and plan your letter accordingly.
  • If you know the person very well, use their first name, otherwise last name.
  • Say thank you again before signing off.
  • Use words like “sincerely”, “much regards” etc to make the letter gracious.


  • Don’t use complex sentence structures, write it in a positive tone with simple, well formed sentences.
  • Don’t be unclear about what you are thankful for, describe properly what you appreciate about their work.
  • Don’t express in the letter that they could have done better, or you expectations are now higher.

Professional Thank You Letter

Dear Tony Stark,

Thank you for your time during our interview. I very much appreciated learning about the processes and operations of your company and the opportunity that this position offers. 

As we discussed, I am confident that my previous experience has provided me with an excellent background for this position. It would be a privilege to work in your facility and to be associated with your revered team.

My interest in the position has been strengthened considerably after that interview with you. Please feel free to contact me anytime if I can provide you with any additional information you may need. Again, thank you so much for your time and I look forward to hearing from you soon.


Bob Williams

Thank You Letter for Recruiter Template

Dear Steven Crain,

Thank you for the opportunity that you gave me regarding the Content Writer position with WeCreate Corp. It was such a pleasure to speak with you as a recruiter. I enjoyed learning more about the roles that I may have to take on in the position that I have applied for.

 I am really grateful for all the time and effort that you have put into helping me regarding the recruitment. Thank you so much for your time and consideration.


Howard Stark

Professional Thank You Letter for support

Dear David Guetta,

 I would like to thank you for offering your assistance on the upcoming Annual Event that we will sponsor. I truly appreciate all of your efforts to make the preparations a lot easier for the whole team. And I admire your willingness to help out outside of your current position. I understand that you have just recently finished organizing the roadshow for our newly launched product. 

It is very helpful to have someone who has had experience in coordinating events such as the one that we will be having. I know that the team is happy to have you assist in this matter.

 Please let me know if there’s anything you need from me. I can make someone available to help you with the rest of the preparations for the event.


 Bob Williams

Thank You Letter After Resignation from Job


As I feel that I have not expressed my gratitude enough after my resignation, I am writing this letter to let you know that I am very thankful for my employment with COMPANY NAME. It is regrettable that I have to part ways with the company but my personal circumstances necessitate that I take this course and continue my career with another employer. 

I would like to thank the company for the opportunity it has given me to grow personally and professionally. The company has always been given me the support and guidance that I need throughout my tenure. I am very grateful for the learnings and experience that I can use to further my career. COMPANY NAME has been an ideal employer and it has been an utmost pleasure and honor to have worked with the company. 

Thank you again for the wonderful experience and I wish the company and everyone more power and success. 



Thank You Resignation Letter to Coworkers


I would like to thank all of you for making my time with COMPANY NAME truly remarkable. Due to some unavoidable circumstances, however, I am resigning from my post. I would like to express my gratitude to all of you for providing me with opportunities, and for supporting me throughout my entire term. 

Before I leave, I shall be handing out my responsibilities to the team. Please let me know if there is anything that I can do to make the transition smoother.

 Again, thank you for your guidance and support. I wish you all the best in your future endeavors.



5+ Sample Job Termination Letter Templates

Firing someone is not easy, whatever the reason may be! An organization consists of a hierarchy of employees to make it work effectively, and if the company’s performance is affected negatively by some of the employees, then their service has to be terminated. To do so, the authorities issue a job termination letter as per the formal protocol.

What is a termination letter?

Also called a pink slip, letter of separation, and contract termination letter, a termination letter is issued by the higher authority or employers in an organization to notify the employee that they have been fired.


  • Do include a proper reason as to why the employee is being fired.
  • Include the finalized and effective date of termination.
  • Include the list of company’s property that has to be returned by the employee.
  • An explanatory note should be included to explain them of their compensation and other benefits.
  • Do include a reminder of agreements the employee has signed.


  • Don’t be vague about the reason of termination, explain with proper reasons.
  • Use a polite language, the language should not be discouraging.
  • Don’t notify them a day or two before the termination, give them proper time to look for another job.
  • Don’t create uncertainty about the final paycheck and other policies of the company.

Sample Termination Letter


Dear Mr. Bloodworth:

You have received three disciplinary notices within the past six months in conjunction with our conversations about your behavior. Unfortunately, we see no change in your performance. In the last year, you have been late 33 times, absent without excuse on seven occasions, and late on all but one project deadline.

We rely on employees who are punctual and conscientious about attendance and deadlines. Our clients will look elsewhere if we cannot offer them a dependable service. You have demonstrated an unacceptable pattern of behavior. Thus, we can no longer continue your employment at ACME Inc.

This decision is effective immediately. You will be paid two weeks’ salary.

Our policy is to give only title of position and dates of employment to companies seeking references. You can be assured the details of this situation will remain strictly a company matter.

We wish you the best in your future.


Employee Termination Letter for Attendance


This letter is being written to inform you of your termination as a Sales Representative at M & Co owing to your poor attendance. We have sent you three written warnings (copies enclosed) detailing how your behavior may eventually affect your work but you have paid no heed to any of them. Mr. Leslie Neal (Sales Supervisor) has also spoken to you personally about your tardiness but we have not seen any change in your routine.

Please understand that M & Co is a team environment and any team member who is not delivering his work brings down the efficiency of the entire company. Since you make it to work barely three times a week, teamwork is not possible. We observed that the sales campaign that you were assigned to has not produced any results – the entire team was affected due to its failure.

It is my understanding that Mr. Neal offered you unpaid leave so that you could sort out any issues that you may be facing which have resulted in poor attendance on your part. Your refusal to accept this offer confirms that you are non-serious to your work.

Please note that this termination is effective immediately. Mr. Neal will be with you after lunch so that you can hand over your tasks and any company information that you may have in your possession.


[Sign Here]

Notice Of Termination Letter Due To Poor Performance


It is with regret that I notify you of the termination of your employment as a DESIGNATION with our company, COMPANY NAME, effective 25th July 2025. Your termination as a result of your poor performance in the following aspects defined below:

 Add more details here

The management never failed to issue written warnings to you to improve your performance. Various seminars, training, and workshops, as well as attentive mentorship of your supervisors, have been conducted to address your performance issues and increase your output. Your failure to do so resulted in your termination.

If you want to appeal to this termination, you must submit a document stating your intention to appeal to Joseph N in HR Department not later than 25th July 2025. 



Termination Letter Due to Poor Performance

Dear Hayley Atwell

We regret to inform you that you have been officially terminated from your position as Marketing Executive with Acme Corp effective immediately. 

The company’s decision was based on your poor performance which has not improved, or at least, has failed to meet minimum performance standards required of your position following your receipt of our oral and written warnings. You are already made aware that after the lapse of the notice period from the date of a final written warning, your employment with the company may be terminated if your performance fails to meet the minimum performance standards set by the company.

Payment of your separation pay including accrued vacation and sick leave credits will be made be mailed to your residential address. If you have any questions or concerns, feel free to contact me.

Thank you and we wish you all the best in your future employment. 


Steve Rogers

Immediate Termination Letter

Dear Mr. Ackerson,

The letter is to inform you that as of today, March 15, 2013, we are terminating your employment with West Communications. Your dismissal is at-will, which allows the Company to end the employer-employee relationship without notice and without reason. This letter serves as a confirmation of the termination meeting you attended this afternoon in my office.

According to our records, you have the following company property in your possession: a laptop computer, serial number 44C968; a v4 iPhone; a company-issued Visa card; a company-issued debit card for gasoline; 2 reams of company letterhead; 2 boxes of company business envelopes; an employee ID badge and proprietary customer database software.

Please return these items, in good condition, within the next 5 business days. You may leave the items with the company receptionist. Any unreturned items will be considered stolen property and reported to the appropriate authorities.

Your final paycheck is enclosed with this letter. This paycheck includes all sales commissions earned and reported as of March 14, 2013. Any earned an unreported sales commissions will be paid to you when customer accounts are updated at the end of the month. You will be paid for all unused and accrued PTO within 2 business days. You may pick the check-up at the reception desk or you may elect to have it mailed to your home. Please call me at 678-239-4772 to let me know your preference.

Within one week, you will be mailed an information packet with details regarding severance pay, your eligibility under COBRA for insurance benefits, and the status and amounts of any other benefits or retirement plans. As of today, all of your passwords used to access online company and client accounts will be disabled.

If you have any questions, you may call me at the number listed above or you may send me an email at [email] I wish you all the best going forward.

Robin Newbury

 Tips to write a termination letter:

  • Use polite language and be careful with your words.
  • Explain proper reason of termination or firing, or if you can’t tell them the reason, explain them that it’s because of some legal issues.
  • Be clear about the date of termination.
  • Give your employee best wishes for their future.
  • Be clear about the services like insurances and other benefits provided by the company and what the employee has to do to avail them.


A properly written termination letter will ensure a smooth termination process, and is a mandatory part of employee termination process. Make sure that you meet the employee prior to sending off a termination letter, and the reason for termination is legal and ethical.

10+ Free Sample Resignation Letter Templates – 2021

Are you resigning your job? Whether you are leaving your job to look out for better opportunities or changing your profession, writing  a resignation letter is a formal protocol that must be followed. Here is a guide to write a resignation letter that formalizes the reasons for your departure.

A resignation letter is a short letter formally advising your employer that you are leaving your job. A resignation letter can help you maintain a positive relationship with your old employer by leaving with a strong and positive final impression, while also paving the way for you afterward.

There could be thousands of reasons for a person to leave their current job, maybe because they have found a good opportunity or they may not be happy with their current job. But whatever may be the reason for the same, your resignation letter shouldn’t have any grudges against anyone.

  • The resignation letter should be as polite as possible and shouldn’t contain any harsh words towards the company or for any particular person because of no matter what, that company has given you significant experience and help you pay your bills.
  • So, whenever you think of writing a resignation letter, you should follow a proper resignation letter format so that it looks formal.
  • In the resignation letter, you should include a couple of lines where you should thank your company and teammates because of whom you have reached here.
  • A perfect format of writing a resignation letter is the one in which you include your valid points stating why you have decided to leave a company.
  • The resignation letter must contain a valid reason as to why you’re leaving the company.
  • The resignation letter format that you are following should be clear as a crystal.
  • The resignation letter format should be considered as guidelines and you should strictly adhere to while writing the letter.
  • Your resignation letter should contain the position you’re resigning from so that it will be easy for the company to search for your replacement.
  • Plus, you must always serve your notice period as it would help you as well as the organization for your smooth transition.
  • Last but not the least, a formal thanks is a must to the organization as a gratitude towards the company who has given you a golden opportunity to learn new things and add skills to your resume.

What is a Resignation Letter?

A resignation letter is an official statement made by the author concerning the reason behind leaving the position held by him, in a company or firm.

Free Resignation Letter Format

Dear Sarah,
I am writing this letter to tender my resignation from the position of Marketing Head. As per company policy, my last working date will be January 23, 2023.
It was not an easy decision to put down my papers however due to personal circumstances that need my unwavering attention, I have to relocate to be with my family. 
Thank you for all the opportunities that you have provided me during the time I’ve spent with the company. I have enjoyed my work immensely, and I am grateful for all the support.
Please let me know if there is anything I can do to help make this transition easier for the company. I am fully committed until my last working date.
Janice Peter

Job resignation letter template


I am writing to announce my resignation as YOUR DESIGNATION from YOUR COMPANY NAME, effective on 22/04/2019.

I have fully enjoyed my stay with the company. I believe I have worked with the best team dedicated to the success of the company and would like to thank the company for the opportunities it has provided me in terms of personal and professional growth.

I wish you and the company all the best in the future. I am more than willing to assist in the smooth transition of my responsibilities to the new person assigned so please do not hesitate to ask.



Short Resignation Letter Template

Dear Rachel,
I am writing to inform you that effective on June 4, 2023, I will be resigning from my post as Senior Editor from Inc Publications.
I am grateful for the opportunities and experiences that I have had during the time I spent with this company. Please let me know if I could be of any assistance during this time of transition.
All the best to you and the company in the future.
Joanna Simon

Doctor Resignation Letter Template

Dear Peter,

Good day! 

I am writing this letter as a formal notice of resignation from the position of Ophthalmologist. As per the current policy in force, my last working date will be on March 3, 2021

This is not an easy decision for me to make. I have grown so much in my trade at this hospital during my tenure here. I have had the honor of working along with some of the best doctors in the country.

It is with great regret that I ask you to accept this resignation letter. Please let me know if there is anything else that I can do to make a smooth transition, not only for the hospital but for my patients as well.

Thank you for your support and understanding, and I wish the department, as well as hospital success in the future.


 BobOpthalmologistChildcare hospital

Email Resignation Letter Template

Dear John Doe,

Due to current circumstances that I do not wish to disclose, I am writing you this email to inform you that I am regretfully resigning from my post as Marketing Manager for XYZ Corp effective April 01, 2020.

Thank you so much for all of the opportunities that you have granted me during my time in this company. Your guidance and support remain unparalleled. It is with sincerity that I express my gratefulness for the experiences which have helped me grow both professionally and personally as a person.

Please do not hesitate to inform me if I could be of any assistance during this transitionary period. I wish you all the best for your future endeavors.


Kelly Clarkson

Marketing Manager, XYZ Corp

Manager Resignation Letter Template

Dear Peter,

Good day!

I am sorry to inform you that I will be resigning from my position as Manager for Springfield limited effective on March 4, 2021.

Thank you for all the opportunities that you have given me during my time at the company. I have truly appreciated the work that was put into the operations of this esteemed business. Please do inform me if there is anything I can do to help make the transition easier for my department.

Thank you for your kind understanding, and I wish the company success in its future endeavors.



Resignation Letter for Family Reasons

Dear Garry,

I am writing to inform you that due to family reasons, my circumstances compel me to give my time and full attention to my family, which will hinder me in fulfilling my responsibilities as Senior Associate for ADC Company. Please consider this as my official resignation letter. My last day in the company will be on 30th January

I am deeply sorry for causing any inconvenience. I have prepared a transition plan and will finish transitioning my project to the team leader.

Please know that I am completely thankful to the company for the support and the opportunities that it has provided me for the last 8 years. The company has given me the chance to work in an environment that helps me improve my skills and knowledge and provided me with an environment that makes it a pleasure to come to work. I will surely miss working for the company.



Senior Associate ADC Company

Resignation Letter Template Due to Health Issues

Dear Peter,

Good day!

It is with great regret that I am sending this letter to inform you of my decision to resign from my position as Assistant Manager from Springfield limited.

While I am grateful for the opportunities that the company has given to me, I have noticed some problems with my health, which has been deteriorating because of the strain and stress I have been experiencing at work.

It is with my doctor’s advice that I have come to this conclusion, and will, therefore, vacate my position effective on March 5, 2021. Please let me know if I can be of assistance in the transition of my duties to my colleagues

Thank you for your kind understanding, and I wish you all the best.



Assistant ManagerSpringfield limited

Resignation Letter Template for Personal Reason

Dear Jenifer,
Good day!
I am writing this letter to tender my resignation from the position of the Content Writer effective May 3, 2020.
It was not an easy decision however considering my current personal circumstances, it has become necessary for me to take a step back and address my personal front. I want to address the issues on the personal front before it spirals out of control. I am very thankful for the guidance, support, and opportunities that Global Indudtries has provided me. I am equally thankful to my mentors, supervisors, and colleagues for providing unconditional support.
It is with regret that I ask you to accept this resignation letter. Thank you for your understanding. My best wishes are with everyone at the company.
Samirah Collins

Content WriterGlobal Indudtries

Professional Resignation Letter Template


I am writing to inform you about my resignation as YOUR DESIGNATION  from YOUR COMPANY NAME effective on 23/03/2019.

I would like to take this moment to thank you and the company for the personal and professional development opportunities that you have provided these past 3 years. I have truly enjoyed my stay with the company. I am also thankful for the support that I have received from my colleagues.

I am very willing to provide any assistance in terms of the transition for my responsibilities and as such. You can always contact me on YOUR PHONE NUMBER or mail me at YOUR EMAL ID.



Resignation Letter Do’s-

  • Include the intent that you are leaving your job.
  • Mention the last day you will be working and other details.
  • Mention the name of your official position or designation.
  • Express gratitude to the employer for having hired you.
  • Make on offer of training the person who will be acquiring your position.
  • Highlight your time as a worker there.
  • Give well wishes to the company.
  • Attach your contact info.

  Resignation Letter Dont’s-

  • Don’t be creative or sugarcoat things. Use simple and formal language.
  • Don’t frame your letter in a language that expresses your experience with the organization as unsatisfying.
  • Don’t mention that better wage is a reason for your departure.
  • Don’t criticize your colleagues or boss in the letter.
  • Don’t be uncertain about the date you will be leaving.

Tips to write a perfect resignation letter-

  • Use simple and formal language and simple sentences.
  • Don’t use complex sentence structure and heavy vocabulary words.
  • Check out the format twice or thrice and plan your letter accordingly.
  • Make bullet points of the things you want to mention in your letter.
  • Don’t be over polite or too optimistic in language.


There are some formal protocols we need to follow while working in an organization. If you are leaving your job, the best way to notify your employer or company is a formal, well-structured resignation letter. So plan and write your letter in a way that it leaves a good impact on your former workplace even after you have left the job.