How to write a Resignation Letter and 5+ Samples

Resignation Letter

Is it accurate to say that you are leaving your work? Regardless of whether you have found better job opportunities that help you to progress otherwise or it is composed of personal reasons, composing a resignation letter is a conventional convention that should be followed. Here is a manual for composing a resignation letter that formalizes the purposes behind your flight. 

An acquiescence letter is a short letter officially exhorting your manager that you have or want to find employment elsewhere. A lasting impression from previous clients also helps in future projects.

Therefore, a resignation letter can assist you with keeping a positive relationship with your old manager by leaving with a solid and positive last impression, while likewise preparing for you subsequently. 

There could be a large number of purposes behind an individual to leave their present place of employment, possibly on the grounds that they have discovered a decent chance or they may not be content with their present place of employment.

Yet, whatever might be the purpose behind the equivalent; your acquiescence letter shouldn’t have any hard feelings against anybody. 

  • The renunciation letter ought to be as pleasant as could reasonably be expected. It shouldn’t contain any cruel words towards the organization or for a specific individual in light of regardless, that organization has given you huge experience and helped you take care of your tabs. 
  • So, at whatever point you consider composing a resignation letter, you ought to follow a legitimate renunciation letter design so it looks formal. 
  • In the resignation letter, you ought to incorporate a few lines where you ought to thank your organization and colleagues due to whom you have reached here. 
  • An ideal organization for composing a resignation letter is the one where you incorporate your admirable sentiments expressing why you have chosen to leave an organization. 
  • The resignation letter should contain a legitimate explanation concerning why you’re leaving the organization. 
  • The renunciation letter design that you are following ought to be clear as a gem. 
  • The resignation letter configuration ought to be considered as rules and you ought to carefully hold fast to it while composing the letter. 
  • Your acquiescence letter ought to contain the position you’re leaving so it will be simple for the organization to look for your substitution. 
  • Plus, you should consistently serve your notification period as it would assist you with the wellness of the association for your smooth progress. 
  • Last yet not least, proper thanks is an unquestionable requirement to the association as an appreciation towards the organization that has given you a brilliant occasion to learn new things and add aptitudes to your resume.
  • Use straightforward and formal language and basic sentences. 
  • Don’t utilize complex sentence structure and weighty jargon words. 
  • Check out the configuration twice or threefold and plan your letter as needs are. 
  • Make list items of the things you need to make reference to in your letter. 
  • Don’t be over well mannered or too idealistic in language.

Sample Letter: Gratitude, new opportunity, contact info

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Data Analyst for Company A, effective January 3.

I appreciate the opportunities for professional development that you have provided me over the past four years. I have enjoyed my tenure at Company A, and feel grateful to have started my career alongside such a dedicated team.

I have accepted a teaching position in Virginia. While my experience at Company A was rewarding, I’m excited to pursue my passion for teaching.

If I can be of any help during this transition, please let me know. I am willing to help out with freelance work until you find a replacement.

Thank you again for the opportunity to work at Company A. I wish you all the best and look forward to staying in touch. You can email me at X.



Sample Thank You Letter to Boss after Resignation

Dear Jane Doe,

I am writing to thank you for all the opportunities that you have given me regarding my professional and personal development during my tenure at Acme Organization. The time I spent working in the company will always be valued and the support you have provided me is highly appreciated.

Thank you once again, for your support, and I wish the company good luck in the future.


Nick HillSenior Manager, Acme Organization

Sample Resignation LETTER for Freelancers and Contractors


Your Manager

Manager’s Title


Street Address
City, ST ZIP Code

[Name of your manager]:

I hope your week is going well! I wanted to inform you that I have accepted a full-time position in [company or location], so you can officially take me out of your [freelance pool / contractor rotation]. My last assignment will be [name of assignment], to be submitted [assignment deadline], and I can receive payment through my usual account.

If you can send me any requests for revision by [a date prior to departure], I would greatly appreciate it.

Contributing to [current company] has been an immensely rewarding experience for me over the last [length of contract], and I want to thank you and the rest of the team for all the support you’ve given me. Please let me know if I can be of any help to you during this transition, and feel free to keep in touch via my contact information at the top of th­­­­is letter.


[Your name]

Sample Resignation Letter Without Notice Period

Dear Diana Knight,

I am writing this email to inform you that I am resigning from my post as Marketing Manager for Global Corp, effective immediately.

I want to thank you for all of the challenges and opportunities that were granted to me during my tenure. Unfortunately, due to my current circumstances, I have to regretfully step down from my post. I hope that you understand that this is a very difficult decision for me to make.

I understand the difficulty of the position that I have now put the company in due to my very sudden resignation, so please do not hesitate to inform me of how I could be of any assistance to you before I leave for the day. 

I wish the company all the best for the future.  


Kelly Clarkson

Marketing Manager, Global Corp

Sample Immediate Resignation Letter Due to Health Problem

Dear Tyler Ross,

Good day!

It is with deep regret that I am informing you of my immediate resignation from the position of Content Writer from the company, due to my health issues. I was recently diagnosed with Parkinson’s, which has resulted in the need to stop doing common activities including work. My condition no longer allows me to handle extremely hectic schedules and deadlines. 

I am aware that my employment contract requires a 30 days notice before leaving, but due to my condition, I am asking for an immediate release. However, I am very much willing to come on days to train my replacement to ensure a smooth transition of my work. It will be intermittent but I promise to finish the transition. 

My sincere apologies for putting you in such a tight spot due to the circumstances. Thank you for all the opportunities I have received while working here and wish all the best for any future endeavors of the Goldmen Enterprises. Please feel free to contact me if you have any questions.


Monica Geller


•Include the goal that you find employment elsewhere. 

•Mention the most recent day you will be working and different subtleties. 

•Mention the name of your authority position or assignment. 

•Express appreciation to the business for having recruited you. 

•Make on the proposal of preparing the individual who will secure your position. 

•Highlight your time as a laborer there. 

•Give well wishes to the organization. 

•Attach your contact information. 


•Don’t be innovative or gloss over things. Utilize basic and formal language. 

•Don’t outline your letter in a language that communicates your involvement in the association as unacceptable. 

•Don’t notice that better compensation is the purpose behind your takeoff. 

•Don’t scrutinize your associates or manager in the letter. 

•Don’t be questioned about the date you will leave. 

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