Things to Remember in Writing Payment Letters
Now that you know the basics in writing payment letters, here are some helpful tips that can surely guide you into writing an effecitve payment letter:
- Avoid any unnecessary remark pertaining to the letter recipient’s non-payment.
- Always be polite in your tone.
- Be specific when it comes to discussing the details of the items you are requiring payment for.
- Avoid using flowery words. This is so because a payment letter is a formal letter. To know more about formal letters, feel free to refer to our collection of free letter samples.
- Explain clearly how your letter-recipient can send his/her payment.
- Make yourself or your office easy to communicate with should the letter recipient have any inquiries regarding the demand for payment. You may do so by inserting your contact detail in your payment letter’s body.
Bill Payment Reminder Letter
Subject: reminder to pay the pending payments
It has come to our attention that your account is overdue for payment of $500 with a past due date January 2, 2019. We are not aware of any disputes or reason for non-payment, therefore we would respectfully remind you that you have exceeded the trading terms for these outstanding amounts and we would be grateful to receive your remittance as soon as possible. The details of the outstanding invoices are attached with this letter.
We look forward to hearing from you.
Bill Payment Request Letter
Subject: reminder to pay the pending payments
It has come to our attention that your account is overdue for payment of $500 with a past due date January 2, 2019. We are not aware of any disputes or reason for non-payment, and sometimes bills can easily get misplaced. Therefore we would respectfully remind you that you have exceeded the trading terms for these outstanding amounts and we would be grateful to receive your remittance as soon as possible. The details of the outstanding invoices are attached with this letter.
If you have already submitted this payment, please accept my sincere apologies. Otherwise, please send the amount based on our written agreement or I will begin charging a 5 percent interest charge for the amount still outstanding after 15 days.
Thank you for your prompt response to this matter. Also, I value you as a customer and hope to continue doing business with you in the future.
Overdue Payment Reminder Letter
Dear Mary Ellen,
This letter is to formally remind you that the payment you owe is long overdue. The amount of 3,000,000 USD is supposed to be paid on January 25, 2020. We urge you to settle this immediately or face further penalties. You may see the enclosed statement of your account for your reference.
Please contact our office if you would like to make any payment arrangements, given you can’t make full payments as of this moment. If you have any inquiries or anything you need help with, don’t hesitate to contact us.
Kindly disregard this reminder if payment has already been made. Your prompt attention to this matter is highly appreciated.
Payment Follow up Letter
Dear James Mathew,
This letter shall serve as our formal reminder that you may have overlooked the payment of the outstanding balance in the amount of 5,000,000 USD. Such balance was due on June 20, 2020.
We truly value the transactions we have entered and hence would like to request for the settlement of your overdue balance at our designated payment centers. Please do not leave this matter unresolved and kindly send us your payment at the earliest possible opportunity.
We shall promptly send you the official receipt for such payment.
Outstanding Payment Letter
Dear Jonathan Lee,
This letter is to formally notify you that payment owed by you $20000 is past its due date which was on April 6, 2021 amounting to $22000. Kindly pay the said amount to avoid interests and surcharges for the outstanding payment.
Enclosed in this letter is a copy of the invoice sent to you with the amount due highlighted.
However, if you have already made the necessary payments, please disregard this letter.
Final Payment Letter
Dear John Denver,
This letter serves to affirm my final payment of USD 3000 on the loan I took on March 2nd, 2027. I have cleared the payment to the account number we agreed upon with the number 76548765 bearing the account name Josh Sanderson.
I have attached the relevant documents to certify my final payment under the terms and conditions of our loan agreement. I humbly request that you provide me with confirmation of your acceptance of my final payment which will serve as proof that my loan is paid. I look forward to your response.
Letter of Payment Due Sample
Dear Mrs. Chong,
This letter is to notify you that you are now 60 days behind payment on your store credit account with Allied Shopping. This is due immediately, including interest charges.
You were sent a previous reminder on February 06, 2013, that payment was due and that you were a week behind. Then on February 13, 2013, you were notified that until payment was made, weekly interest charges of $10 would be applied to the principal.
As it stands your current outstanding balance is $7,500, with interest charges of $75, bringing the total amount due to $7,575.
Unless you make payment within 14 days, or contact us to arrange a more manageable payment plan, the debt will be passed on to the collections department and you may be visited by one of our collections officers. Legal action may also be taken against you.
Please get in touch so we can solve this issue.
Allied Shopping Accounts
Advance Payment Request Letter to a Client
[Mr./Ms.] [Last Name]:
Thank you for contracting with [insert company name] to provide [specify type of services or product]. We appreciate your business and look forward to a long-term business relationship with your organization.
Per the terms of our agreement, payment is due in advance of [specify product or service] delivery. A copy of the purchase agreement and the invoice are enclosed with this letter. Please remit payment so that it is received by [insert due date]. Once payment is received, I will contact you to [specify either ‘arrange delivery’ or ‘schedule services’].
Please let me know if any additional information is needed to process the payment. You may reach me at [insert phone number] or [insert email address].
[Your Name, Title]
Late Payment Letter to Client
I’d like to remind you that your invoice dated 04-26-2014 is still unpaid. I should have received the payment in May at the latest; it’s July now. I would appreciate it if you cleared it right away, without any further delay. Important work is being held up at this end because of the delay already caused. Hope you understand.
Look forward to a quick resolution of this issue.
What are the types of payment letters?
2. Payment Request Letter to Client
3. Request Letter for Proof of Payment
4. Letter for Payment Release
5. Thank You Letter for Payment Received
What should include Payment Letter
2. Name, address, and contacts of the recipient
3. Amount due
4. Any dire consequences for late payment
5. A deadline for the payments
6. An expression of hope that the client will pay in time